Add SCS-0005-v2 project governance standard #1029

berendt · 2025-12-01T15:17:59Z

Add version 2 of the project governance standard. Compared to v1, this version adds the "Conflict of Interest and Organizational Diversity" section which ensures:

No more than one board seat may be held by individuals from the same organization
Rules for handling multiple top-ranked candidates from the same organization in elections
Process for resolving conflicts when board members change their organizational affiliation during their term

fkr · 2025-12-01T15:37:43Z

@berendt Imho this makes sense. Can we merge this effort with #1030 ?

Standards/scs-0005-v2-project-governance.md

garloff · 2025-12-01T15:51:42Z

Standards/scs-0005-v2-project-governance.md

+#### Conflict of Interest and Organizational Diversity
+
+To ensure balanced representation and avoid conflicts of interest, no more than one seat on the SCS Project
+Board may be held by individuals affiliated with the same organization, company, or employer at any given


affiliation probably need to be defined:

having control over or have a > 10% stake in an organization

@garloff I think, the affiliation is: are employed by.

I changed it to "... on the SCS Project Board elected by the community...". This way it should be fine. I think the Forum SCS-Standards should be always free to choose its own representative.

Plus: "This limitation applies only to the elected seats, not to the seat filled by the delegate of the Forum SCS-Standards."

berendt · 2025-12-01T16:23:01Z

@berendt Imho this makes sense. Can we merge this effort with #1030 ?

Yes, that was also Jan's suggestion. I just wasn't sure how best to work on it. I'm still working on your comments. If the content here is okay, I would suggest we add #1030 here as a commit afterwards and close #1030?

Signed-off-by: Christian Berendt <[email protected]>

Add version 2 of the project governance standard. Compared to v1, this version adds the "Conflict of Interest and Organizational Diversity" section which ensures: - No more than one board seat may be held by individuals from the same organization - Rules for handling multiple top-ranked candidates from the same organization in elections - Process for resolving conflicts when board members change their organizational affiliation during their term Co-authored-by: Kurt Garloff <[email protected]> Signed-off-by: Christian Berendt <[email protected]>

Signed-off-by: Jan Klare <[email protected]>

* extend description for v2 * add version history to summarize changes between versions Signed-off-by: Jan Klare <[email protected]>

mbuechse · 2025-12-02T08:37:57Z

Standards/scs-0005-v2-project-governance.md

+
+### Announcement
+
+The voting will be announced on the SCS-Members Mailinglist as well as on the [General & Announcements](https://matrix.to/#/#scs-general:matrix.org). Enlisted voters will receive e-mails to the email address used in the SCS community's Identity Management system.


Suggested change

The voting will be announced on the SCS-Members Mailinglist as well as on the [General & Announcements](https://matrix.to/#/#scs-general:matrix.org). Enlisted voters will receive e-mails to the email address used in the SCS community's Identity Management system.

The voting will be announced on the `scs-members` mailing list as well as on the [General & Announcements](https://matrix.to/#/#scs-general:matrix.org) Matrix channel.

Enlisted voters will receive e-mails to the email address used in the SCS community's Identity Management system.

mbuechse · 2025-12-02T08:39:19Z

Standards/scs-0005-v2-project-governance.md

+
+#### Resignation
+
+Resignation can happen for several reasons:


Suggested change

Resignation can happen for several reasons:

Resignation can happen for several reasons, such as:

mbuechse · 2025-12-02T08:44:51Z

I noticed two points:

If a change of affiliation happens and the affected members can not agree on who is to stay and who is to go, it seems like a major crisis to me, and I'm not sure if the board still has the necessary trust to proceed;
According to the text, if one spot is vacated and cannot be filled, that seems fine, but if it happens a second time, an extraordinary election is triggered. I think it should depend more on the size of the board, because it can be fewer people to begin with, depending on the number of nominees.

berendt · 2025-12-02T16:07:11Z

@fkr @garloff Any further change requests from you? I would like to put everything that still needs to be adjusted into a commit.

fkr · 2025-12-02T18:34:29Z

@fkr @garloff Any further change requests from you? I would like to put everything that still needs to be adjusted into a commit.

@berendt: @mbuechse raised couple points in his comment.

berendt · 2025-12-02T18:44:43Z

@fkr @garloff Any further change requests from you? I would like to put everything that still needs to be adjusted into a commit.

@berendt: @mbuechse raised couple points in his comment.

Yes. Do you have anything else? I would like to make one commit with all the changes at once.

berendt requested review from depressiveRobot, fkr, garloff and mbuechse as code owners December 1, 2025 15:18

berendt force-pushed the scs-0005-v2-project-governance branch 3 times, most recently from d4c6a0a to dee2faf Compare December 1, 2025 15:26

garloff reviewed Dec 1, 2025

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Standards/scs-0005-v2-project-governance.md Show resolved Hide resolved

garloff reviewed Dec 1, 2025

View reviewed changes

berendt force-pushed the scs-0005-v2-project-governance branch 4 times, most recently from befe6b7 to 426a435 Compare December 1, 2025 16:36

berendt and others added 4 commits December 2, 2025 08:45

SCS-0005: copy v1 without any changes to v2

2647799

Signed-off-by: Christian Berendt <[email protected]>

SCS-0005: add explicit election mechanism with four or fewer nominees

870252a

Signed-off-by: Jan Klare <[email protected]>

SCS-0005: add version history and extend description for v2

1ec5ecc

* extend description for v2 * add version history to summarize changes between versions Signed-off-by: Jan Klare <[email protected]>

jklare force-pushed the scs-0005-v2-project-governance branch from 426a435 to 1ec5ecc Compare December 2, 2025 08:01

mbuechse reviewed Dec 2, 2025

View reviewed changes

berendt requested a review from garloff December 2, 2025 11:12


		### Announcement

		The voting will be announced on the SCS-Members Mailinglist as well as on the [General & Announcements](https://matrix.to/#/#scs-general:matrix.org). Enlisted voters will receive e-mails to the email address used in the SCS community's Identity Management system.

	The voting will be announced on the SCS-Members Mailinglist as well as on the [General & Announcements](https://matrix.to/#/#scs-general:matrix.org). Enlisted voters will receive e-mails to the email address used in the SCS community's Identity Management system.
	The voting will be announced on the `scs-members` mailing list as well as on the [General & Announcements](https://matrix.to/#/#scs-general:matrix.org) Matrix channel.
	Enlisted voters will receive e-mails to the email address used in the SCS community's Identity Management system.

	Resignation can happen for several reasons:
	Resignation can happen for several reasons, such as:

Add SCS-0005-v2 project governance standard #1029

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Add SCS-0005-v2 project governance standard #1029

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