2015 Registration Planning

Also see Registration

#Rough Timeline

• May 21: 50% of registration volunteers (pick registration captain)
• May 28: Draft of registration day of timeline
• June 2 (or so): registration volunteers call
• June 2: Registration FAQ for volunteers; Volunteer assignments
• June 2: Finalize registration day of timeline
• June 9: Print out badges
• June 11: Event

#Questions

• tables and tablecloths - yes tablecloths
• power and network
• computer at table? - yes
• Probably no printer - agreed, no printer
• We think nice badges - yes
• separate card with event information
• swag bags? - no swag bags

#Tasks

• Select registration provider.
  • Eventbrite
  • nvite
  • BusyConf
    • Also handles speaker and abstract management.
    • Nathan used this for ChefConf2013.
    • MoDev also uses this.
  • Jeff to get bench resources to [evaluate](Registration Provider Evaluation Factors).
  • Needs to be done and setup by 3/16.
  • DECISION (2/17): we're using BusyConf.
• Meet w/ Excella MarComm to get playbook from DCBADD event.
• Setup event in registration provider.
• Create onsite registration procedures.
  • Use DODDC GitHub wiki.
  • Who could we ask to get a starting point?
    • Excella MarComm.
    • DevOpsDays organizers.
    • Jeff’s networking group (cadre) — they host a lot of awesome events.
    • Nathen Harvey — ChefConf 2013.
    • Pete Erickson - MoDev.
  • ACTION (2/17): Jeff will reach out to collect playbooks.
• Identify onsite registration team.
  • ACTION (2/17): Greg will reach out to Mike DelNegro about onsite registration volunteers.

Ideas

• Lottery tickets for prizes
  • Could be sponsorship opportunity
• During registration, ask people about doing open talks
• Little labels you can put on your badge to identify you (dev, ops, management, fed, speaker, sponsor, DevOpsDays veteran, *)
• FAQ in advance (what to bring, food, logistics, building pictures)
• Is there a theme for our registration?
• Could we integrate Twilio?
• Computing resources and services from sponsors
  • Pre-integrated DevOps environment

Questions

• How do we handle USPTO registrations (30 tickets)?
• How do we integrate registration into devopsdays.org website?
• Could we handle sponsorship registrations through this, too?
• How do we handle 25% .gov registrations (50 tickets)?
  • USPTO already has 30 tickets.
  • Would be nice if .gov block were handled by registration provider. Make this a use case in evaluation.
• What are we handing out to attendees when they show up onsite?
  • Coordination with sponsors for swag.
• What kind of badges? Sticky? Lanyard?
• How do we prepare people for handling the unknown?

Other Stuff

• Setting up registration station onsite the day before.
  • Tables, chairs, power, wifi.
  • Registration equipment.
  • Attendee materials.
• Badge printing and holders.
  • How do we handle this onsite for changes?
    • Re-printing.
    • “Here’s your pen."
    • “I guess your name is Joe today and tomorrow."
• “How to convince your boss you need to go” content.
• Emails to registered attendees leading up to and following event.
• Financials.
  • Excella can handle back-end AR/AP, if needed.
  • Talk w/ Ramez Mourad (DODDC Treasurer).