Hosting venue questions

Location Questionnaire

Space

• Can the location be used for Teacher Training, as well as the Installfest/workshop?
• Which rooms/spaces are available for workshop use?
• What arrangements need to me made regarding picking up/dropping off keys?
• Does there need to be someone down at the door?

Equipment

• How many of the rooms/spaces for the workshop have screens/projectors? Do we need to bring some if we are working in open spaces, or can monitors be plugged into?
• Are there extension chords/connectors that the workshop can use?
• Is there central air/heat on the weekends? If not, are there extra fans/space heaters that can be used if needed?

Parking

• Is there public parking nearby they can recommend?
• Is there bike parking anywhere in the building that would be available for the workshop?

Catering

• Which of the meals for the workshop are they planning on covering?
• Would they prefer to arrange any of the food? Or would they prefer we arrange and have the caterers submit any invoices to the location host?
• If there are snacks/drinks at the office, are these available to people at the workshop?

Cleanup

• Where should all compost/trash/recycle bags be put?
• Do they have any specific cleanup/composting requirements?
• Do we need to wipe down all tables or just handle the trash and put tables back where they were before the event?
• Would they prefer we use all disposable dishes and utensils?
• Would they prefer that we throw out any left over food? Or wrap it and leave it in the fridge for any of their people?

Plug

• When would they like to have a plug? (Friday night? Saturday Morning?)
• Will they have some of their people attending to do this?
• If no, do they have any specific projects they would like us to mention when we’re giving the plug?